How to Add an RSVP Form to a Canva Website
Want guests to RSVP through your Canva wedding website? Canva has its own built-in forms, so you can add your questions straight to your design and collect replies in Canva.
In this tutorial, I’ll show you how to add a form, change the questions, match it to your website and find your responses. You can use the same steps for a birthday, bridal shower or any other event you’re planning.
Already Have a Form in Your Template?
If you’re using one of my templates, or another template with a Canva form already included, you can edit the form that’s there.
Click the form, choose Edit in the top toolbar, then open Questions to change what you’re asking. The Settings tab beside it is where you’ll find the header, button wording and response settings.
You can skip the steps for adding a new form below, but still send a test reply before sharing your website. You’ll want to check that everything works in your own copy of the template.
Watch the Canva RSVP Tutorial
How to Add and Edit Your Canva RSVP Form
1. Open Your RSVP Section
Open your Canva website and go to the section where you want guests to reply.
Add a heading and your RSVP deadline, or update the ones already in your template. Something simple works well:
“We’d love to celebrate with you! Please let us know whether you can join us by 1 June.”
Leave enough space underneath for your questions and the submit button.
2. Add a Form from Elements
Click Elements in the left-hand menu and find Forms. Choose a form template and drag it onto your page. This is Canva’s own form feature, so you don’t need a separate app. Canva’s form instructions
The starting form doesn’t have to be an exact match for what you need. You’ll change its questions next.
3. Open Edit and Choose Questions
Select the form and click Edit in the toolbar above your design.
In the panel that opens, choose Questions. This is where you can change the question text, choose answer types and arrange the questions. Editing Canva Forms
Work through the sample questions and replace them with your own. For example, if you’ve reused a form for collecting addresses, change those fields to the details you need for your RSVP.
4. Make It Clear Who Each Reply Covers
You can ask for one reply per person or one reply per couple or household. Either way, tell guests what you’d like them to do above the form.
For individual replies, you could write:
“Please complete a separate RSVP for each person named on your invitation.”
For household replies:
“One reply per household is fine. Please include the full names of everyone you’re replying for and let us know who can and can’t attend.”
If you’re collecting household replies, give guests space to explain a mixed answer. One yes-or-no question won’t tell you enough if two people are coming and another can’t make it.
5. Add Your RSVP Questions
Keep the form easy to fill in. Start with names and attendance, then add any details you need for planning.
Here’s a simple example for individual replies:
| Question | Answer type |
|---|---|
| Your first and last name | Short answer |
| Can you join us? | Multiple choice: “Yes, I’ll be there” or “Sorry, I can’t make it” |
| Your email address | |
| Any dietary requirements or allergies? | Long answer |
These answer types are available in Canva Forms. Canva form fields
For a household form, ask for everyone’s full names and who will be attending. If you’re collecting meal choices or dietary requirements, ask guests to put a name beside each answer so you know who it belongs to.
You can add questions about transport or other events too, but only include what you actually need. A song request can be a fun extra; a long list of questions can make replying feel like a task.
Read through the form as someone who can’t attend as well. They should be able to decline without having to choose a meal or answer questions that don’t apply to them. Include a “Not attending” answer where needed.
6. Change the Header and Button Wording
With the form selected, go to Edit → Settings.
Under Header, use Show header to switch the form’s heading on or off. If you already have an RSVP heading above the form in your Canva design, you can leave this off.
If you want to use the form’s own heading, switch it on and change Header text to suit your event.
Scroll to Footer and change Button label to Send RSVP or Submit RSVP. If your starting form says “Share Details”, this is where you change it.
7. Check the Response Settings
Further down in Settings, you’ll see Responses privacy and Prevent duplicate responses.
Check the selected options before publishing. In the example shown here, the privacy setting says Collect respondent names, and the form explains that the respondent’s Canva profile name will be shared.
Keep your own guest-name question in the form so you have the names used on your invitations, rather than relying on a profile name.
When testing, open the website in a private browser window while signed out of Canva. Check whether your chosen settings ask guests to sign in, and whether that suits how you want them to reply.
If you switch on Prevent duplicate responses, also check what happens when someone tries to send another reply. This matters if one person needs to submit separate RSVPs for several invited guests.
8. Match the Form to Your Website
Select the form and use the font, size and colour controls in the top toolbar to adjust its appearance.
I’d keep the questions in a clear, easy-to-read font, even if your headings are more decorative. Check that the text, answer boxes and button are easy to see against the background.
Move the form into place and resize it to suit the section. If you’ve added more questions, give it more room instead of squeezing everything into the original space.
9. Preview and Publish
Click Preview and check the desktop and phone views.
Scroll through the RSVP section and make sure all the questions and the submit button fit. Check that nearby text or graphics aren’t covering any part of the form.
Then publish your website, or click Publish changes if it’s already live.
10. Send a Test RSVP
Open your published website link and fill in the form. Use an obvious name such as Test Guest, then press your submit button.
Check what appears afterwards so you know guests can tell their reply has been sent.
Test both an acceptance and a decline. If you’re using household replies, try an example where some guests are attending and others aren’t.
Where to Find Your RSVP Responses in Canva
Return to your design and click the form. Choose Responses in the top toolbar, then View responses to see submissions.
To open the spreadsheet, use the three dots beside View responses and select Open in linked sheet. This opens the data in Canva Sheets. Canva’s response-viewing instructions
Find your test RSVP and check that the names, attendance answer and any extra details have come through correctly. This is especially useful when you’re working from a copied template: you want to know you can access the replies before inviting guests to use it.
When real responses arrive, match them against your guest list. The total number of form submissions won’t necessarily equal the number attending, especially with household replies or repeat submissions.
Before You Share Your Website
Once your test reply has arrived, ask your partner or a friend to try the form on their phone too. They may spot a question that isn’t clear or a button that’s awkward to tap.
Check your RSVP deadline one last time, and your form is ready for guests.
Create Your Canva Wedding Website
If you’d like a starting point, my editable Canva wedding website templates give you a design ready for your own details, photos and RSVP information.
Personalise your website, update your form and send a test reply before sharing it with your guests.
Shop Canva Wedding Website Templates
