I get asked questions all the time about itineraries, timelines, and order of the day, for both weddings and bridal showers.

The thing is, it totally depends on what you have planned for the day. No two events will ever be the same. But as I get asked this all the time I have put together an example of a standard bridal shower schedule.

You are best creating your own itinerary though with an editable template or your own.

My top tip is to overestimate everything, I mean everything! That way when one thing does go over, because it will, your whole event isn’t messed up.

GRAB YOUR FREE EDITABLE ITINERARY NOW

Here’s an example of a typical on the day schedule, for a bridal shower:

• Arrival and Welcome (Duration: 30 minutes)
  • Greet guests as they arrive.
  • Offer them a welcome drink or refreshments.
  • Provide name tags or a seating chart if necessary.

• Ice Breaker Activity (Duration: 30-60 minutes)
  • Start the event with an icebreaker activity to get guests mingling and comfortable.
  • This can be a game, a short introduction session, or a fun conversation starter.

• Food and Refreshments (Duration: 60-90 minutes)
  • Serve the main course, buffet-style meal, or finger foods, depending on your chosen catering option.
  • Ensure dietary restrictions and preferences are considered.
  • Provide a variety of beverages, including non-alcoholic options.

• Gift Opening (Duration: 30-45 minutes)
  • Begin the gift-opening session, where the bride-to-be opens the gifts in front of the guests.
  • Allow time for each gift to be acknowledged, appreciated, and briefly discussed.

• Games and Activities (Duration: 45-90 minutes)
  • Plan a few interactive games or activities to keep the guests entertained and engaged.
  • These can include trivia, advice-sharing, or a personalized quiz about the bride and groom.

• Dessert and Sweet Treats (Duration: 30-60 minutes)
  • Offer a selection of desserts, such as cake, cupcakes, cookies, or a dessert bar.
  • Allow guests to indulge and enjoy sweet treats while socializing.

• Toasts and Speeches (Duration: 20-30 minutes)
  • Allocate a brief period for toasts and speeches.
  • Close family members or close friends can share heartfelt wishes and words of encouragement for the bride-to-be.

• Open Networking and Conversations (Duration: 30-45 minutes)
  • Provide time for guests to mingle, chat, and connect with each other.
  • Encourage conversations and foster a relaxed and enjoyable atmosphere.

• Closing Remarks and Thank You (Duration: 5-10 minutes)
  • Offer closing remarks, thank guests for attending, and express appreciation for their presence and gifts.
  • Extend gratitude to those who helped organize the event.
  • Share any final announcements or reminders, such as upcoming wedding-related events.

Remember, the durations mentioned above are approximate and can be adjusted based on your specific preferences, the number of guests, and the activities you have planned.

It’s important to maintain a good flow throughout the event and ensure that everyone feels included and engaged.

Creating your own on-the-day schedule for your bridal shower

This allows you to customize the event to your preferences and ensure a smooth flow of activities. Here’s a step-by-step guide to help you create your own schedule:

• Determine the Event Duration: Decide on the total duration you want for your bridal shower. Consider factors such as the number of guests, the activities you want to include, and the overall atmosphere you envision.

• Define Key Activities: Make a list of the key activities you want to incorporate into your bridal shower. This may include gift openings, games, food and refreshments, toasts, and any special moments or surprises you have in mind.

• Allocate Time for Each Activity: Estimate the time needed for each activity. Consider the number of guests, the complexity of the activity, and the desired level of engagement. Be mindful of not cramming too many activities into a short timeframe, as it may feel rushed.

• Consider Transitions: Allow for smooth transitions between activities. Leave some buffer time between activities to account for guests moving between spaces, refilling their drinks, or using restroom facilities. This helps maintain a relaxed and comfortable atmosphere.

• Balance Energy Levels: Consider the energy levels throughout the event. Alternate between lively activities and more relaxed moments to keep the guests engaged and avoid fatigue. For example, you could have interactive games followed by a seated meal or conversational activities.

• Incorporate Personal Touches: Infuse your personality and preferences into the schedule. Include any specific traditions, sentimental moments, or personalized touches that are meaningful to you. This could be a special dance, a slideshow, or a surprise element that reflects your relationship or shared experiences.

• Communicate with Key Participants: Discuss the schedule with your maid of honor, bridesmaids, or anyone else involved in organizing the bridal shower. Get their input, share your vision, and consider their suggestions. Ensure everyone is on the same page and understands their roles in executing the schedule.

• Be Flexible: While it’s important to have a schedule, remember to be flexible. Allow for adjustments and be open to spontaneous moments or changes that may arise during the event. The schedule serves as a guide, but don’t be afraid to adapt it to ensure everyone is enjoying themselves.

• Test Run and Rehearsal: If possible, do a test run or rehearsal of the event flow. Walk through the schedule and make adjustments as needed. This can help identify any potential issues or bottlenecks and allow for smooth execution on the actual day.

• Communicate the Schedule: Share the finalized schedule with the key participants, such as the venue staff, caterers, and any hired professionals or entertainers. Ensure everyone involved is aware of the timing and sequence of activities to ensure a coordinated event. Send out an order of event to guests or have it available on the day.

Remember, the schedule should reflect your vision and preferences for your bridal shower. Don’t hesitate to make adjustments along the way to create the perfect atmosphere and experience for you and your guests. Enjoy the process of planning and personalizing your bridal shower!

GRAB YOUR FREE EDITABLE ITINERARY NOW

How to Share your on the day schedule

You have your schedule perfectly planned but for it to be a stress-free day you need to share the itinerary with the guests.

There are so many options and it will depend on the size of your guest list and how detailed the timeline is.

Large Welcome Sign with Itinerary

Best for: Large events with a simple schedule.

Details: Place it at the entrance so guests can see the schedule as they arrive. Helps keep everyone informed without needing individual handouts. You can use my free editable design and have it printed locally or online.

Digital Schedule

Best for: When you have all the guests’ phone numbers.

Details: Send the timeline via text or email. Cost-effective and eco-friendly. Guests can refer to it easily on their phones and know before the day. You can grab a digital version from Etsy, edit and send it.

Fan Itinerary

Best for: Outdoor or summer events.

Details: Print the schedule on hand fans. Keeps guests cool and informed at the same time. A practical and memorable keepsake. Head to my how to blog to DIY your own. Or you can buy them here on etsy.

Back of Menu

Best for: Sit-down meals.

Details: Print the schedule on the back of the menu. Guests can check the itinerary while enjoying their meal. Save money if you need to print both and looks stylish. This one can be easily adapted for a bridal shower.

Newspaper or Magazine Style

Best for: Weekend events or an extra special touch.

Details: Create a bridal shower newspaper or magazine with the timeline included, fun facts, and stories about the couple. Adds a unique, personalized touch and provides more space for details. Grab my bridal shower newspaper template here.

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